By Vlad Cuc, specialist in company formation matters
A virtual office in Hong Kong can be a suitable solution for many companies doing business in the HKSAR. Our local company formation experts can help you benefit from this type of remote-first solution.
| Quick Facts | |
|---|---|
| Best used for | Small and medium companies in Hong Kong |
Advantages of a virtual office |
– flexibility; – access to office supplies and features; – lower costs compared to a traditional, rented office; – services on demand as per the virtual office in Hong Kong package, payable only as needed. |
Registered address option | Yes |
| Location | Modern locations in Hong Kong Island, Kowloon and other locations |
| Coworking spaces | Yes |
| Individual offices | Yes. Different options and office sizes |
| Meeting rooms | Yes. Full-services |
| Connectivity | High-speed wireless internet |
| Facilities in Hong Kong |
– address in Hong Kong; – mail and voicemail forwarding; – secretary, IT support and others. |
| Secretary services | Upon request, depending on the selected package |
| Local business telephone | Upon request, for certain virtual office in Hong Kong packages |
| Rent duration | Monthly options, in most cases |
| Special packages/plans | Different business solutions including access to meeting rooms and other types of office spaces |
| Approximate costs in Hong Kong | Starting at approx. HKD 700 per month |
| Change from traditional office to virtual office in Hong Kong | Yes, possible with our help. The new address is notified to the Companies Registry |
Table of Contents
What services are included in a virtual office package in Hong Kong?
The virtual office package offered by our team includes comprehensive solutions:
- A premium office address in the central business district. Options may include Central or Admiralty, and you can use this address for incorporation with the Company Register and for business correspondence (with clients and partners);
- Professional mail handling: secure pickup and handling, digital scanning and physical mail forwarding upon request;
- Dedicated call answering service: offered by a professional receptionist who answers calls for your company. This service is offered in English, Cantonese, and Mandarin – useful for international businesses. Upon request, we can also forward urgent messages via SMS;
- On-demand access to meeting rooms in the office building: this is a service that can be booked in advance, only as required for special client meetings or presentations. Hourly rates apply and may differ depending on the chosen meeting room and the functionalities present therein.
What is a virtual office?
The virtual office is a physical address and the optional office-related services based on a chosen subscription, but without the need to buy or rent office space. When doing business in this manner, company owners and employees can work from another location and still have their business presence guaranteed in Hong Kong.
What are the advantages of using a virtual office?
The main advantages of the virtual office in Hong Kong are summarized below:
- Lower costs: the monthly or annual lease, as well as the subscriptions to the additional services, are lower when compared to renting an office space in Hong Kong or buying a property and then staffing and equipping it;
- Flexibility: the virtual office offers flexibility both for the employees and the business owners: they can work remotely with no need to commute;
- Adequate business image: the image of the business does not lack anything when choosing to work via a virtual office;
- Complete services: most virtual office packages, including the one provided by our agents, offer complete general services as well as various additional ones, so the business will run smoothly and without any inconveniences;
- Compliance: using a virtual office service for company registration in Hong Kong is in line with the Companies Ordinance requirements currently in place for maintaining a locally based office for your Hong Kong-registered legal entity;
- Scalability: with easy, on-demand access to dedicated office space (such as meeting rooms and/or other types of offices in addition to co-working ones, on request), your business can grow organically, and you will not be required to take up a new lease in a larger office.
What types of businesses can use a virtual office in Hong Kong?
A virtual office in Hong Kong can be useful for many types of companies. Below, our experts in company formation in Hong Kong briefly list some of the entities that may have the most significant advantages when choosing this type of service:
- Startups and small companies: ideal for businesses that are in need of a credible address but do not yet have the budget for high fixed costs. If you are planning to open a company in Hong Kong, the virtual office can be a more budget-friendly option;
- Foreign services companies and some offshore companies in Hong Kong: by using a virtual office, these companies make sure that they observe the Companies Ordinance in terms of having a registered office in Hong Kong;
- Freelancers: sole traders in need of a professional business address and who can make use of this service;
- Foreign companies expanding to Hong Kong: entities that are interested in establishing a permanent presence in Hong Kong but are first interested in testing the market can be coupled with the registered office;
- Any other company that can work using a remote hybrid model, and whose main focus is to reduce operational costs without sacrificing the premium business image.
For expanding businesses, the virtual office in Hong Kong can also prove useful as a solution when relocating the main office to a larger, more costly location is not necessarily an option. With a separate coworking space, the business can scale and move part of its departments into the virtual office location (with the coworking and/or private offices rented as needed).
Our agents invite you to watch a short video about virtual offices in Hong Kong:
How much does a virtual office cost?
Our team offers several options:
- Basic mailbox address, at $660 per year. Suitable only for mail forwarding, not as a registered address;
- Registered office address, at $980 per year, which includes a tenancy agreement and meets the legal requirements for company registration in Hong Kong;
- Premium business address, at $1,550 per year, offering full tenancy. Can also be used for bank account opening purposes;
- Virtual office with co-working desk for $250-400 per month (plus 2 months’ deposit) – also includes the benefits of the premium business address package.
Contact us for more information about the virtual office in Hong Kong and the packages we offer.